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Chapter 12 - Saying No The idea might sound strange but being able to say no is fundamental to any scheme of Time Management. There, Ben is already out of the bathroom and he has put on a track suit. How much time do you need to send an email? But over here, there is the scent of a problem. Either you could find something constructive to do while you wait for the traffic to move along or the traffic light to change or a better option would be to take subway and walk the rest of the way. Unless you want to take up from where Mother Theresa left off, you had better put your foot down and say sorry boss, but I just dont have the time.


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I believe that there are three groups of people in this world. He reads it in the elevator on his way up and reaches his office just in time for his secretary to tell him that there is important meeting for him with the Board Members within half an hour. I put it down in both numerals and words so that you can get a real taste of the figure. No wonder nothing much comes out of such meetings.

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Chapter 6 - To-do lists

I had mentioned earlier the importance of to-do lists and this chapter is dedicated completely to highlighting the advantages of a to-do list.

The 6 advantages of maintaining a to-do list

A to do list helps us know the different things that have do be done so that we do not miss anything.

A to do list is more dependable than our memory.


Once we have a written list of the things that we have to do, we can prioritize and decide which jobs should be done first.

Sometimes one or more jobs may require that we go to another office or section. A to do list helps us to avoid repetition of labor. For example, if we have to deliver a document at an office and collect a document from another office which is on the same block as the first office, both these tasks can be done together. It saves us the time energy and effort of going to the same place twice. But only if we have a to-do list can we know in n advance that there are two jobs at the same place. This is the way post men operate when they deliver mail.

A to do list enables us to cross out the tasks which have finished doing and towards the end of the day when we see the list of things that we have crossed out, it certainly will give us a sense of accomplishment and satisfaction. It also has the effect of shocking us if nothing at all has been done and crossed out.

If anything remains on todays list, it can be carried over to tomorrows list and that is excellent way of preparing a to-do list
for the day, by examining the to-do list of yesterday and carrying out any task that has been left without completion.

Now, when we talk about preparing a to-do list, there two important points that should not be missed out.

? The to-do list should be realistic.
? It is not enough that only daily to-do lists be prepared.

We say that the list should be realistic because it should include only things that can be accomplished in a day. There is no sense in preparing a list that includes items that can only be done over a week. And it is here that it becomes relevant to prepare a to-do list for a week and a month and even a year.

It is best to pin up weekly and monthly lists instead of carrying them around. And then a very crucial point that you should bear in mind is that a weekly list is not something to be done on the last day of the week and a monthly list is not something to be done at the end of the month. I have put that down in italics because that is what most people do. If it is a task that has to be completed at the end of the month, it is on the 30th of the month that they take up the task.

So your daily to do list should include an item on doing a little bit on the task that is to be completed at the end of the month.
Does this help towards meeting deadlines?